Office Administrative Assistant
Role: Office Administrative Assistant
Location: Warsaw (in-person)
Salary: 6,900 - 7,9000 gross PLN/month
We are recruiting for a proactive, highly organised Office Administrative assistant to support our operational and administrative functions.
Office Administrative Assistant, the role
Client & Portfolio Management
Manage a large and varied client portfolio to a high standard, both nationally and internationally.
Administer onboarding of new clients, including organising EPR & VAT registration documents, as well as updating registrations of existing clients.
Maintain accurate internal systems with up‑to‑date client information.
Supporting other members of the VAT registration and VAT compliance teams in their daily tasks.
Administrative Responsibilities
Organise and maintain filing systems for confidential company and client documentation.
Manage office supply stocks and place orders as needed.
Distribute and store incoming and outgoing correspondence, including letters, emails, and parcels.
Handle commercial and fiscal documentation (e.g., powers of attorney, deeds, tax forms) with relevant authorities.
Perform ad‑hoc administrative duties as required.
Communication & Coordination
Communicate professionally with clients, colleagues, authorities and external partners by phone and email.
Maintain transparent internal communication to support a seamless customer journey.
Work effectively both independently and within a small team.
Project & Deadline Management
Monitor and meet deadlines for both routine tasks and ad‑hoc work.
Keep up‑to‑date with industry changes and engage in self-development.
Office Administrative Assistant, the person
Essential
3 years of relevant administrative experience in a similar or fast‑paced environment.
Excellent knowledge of Microsoft Office products.
Strong organisational and problem‑solving skills, with high attention to detail.
Excellent written and verbal communication skills in Polish and English.
Ability to multitask, work independently, and manage competing priorities.
Enthusiastic, self‑driven, and a quick learner.
Experience handling confidential documentation and working with authorities or regulatory bodies.
Desirable
Knowledge of international e‑commerce.
Knowledge of local tax authority procedures and obligations.
About AVASK
- Department
- Operations
- Locations
- Poland
About AVASK
AVASK is a global consultancy that specialises in international taxation and business solutions for e-commerce sellers. Established in 2012, we operate across multiple continents and provide expert guidance to over 10,000 clients worldwide. Our mission is to simplify international trade by offering innovative, efficient, and compliant strategies.